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The is an official notice of a special Annual General Meeting, scheduled to be held Wednesday, July 2, 2014 at 6:00 p.m. in the Theatre meeting room in the basement of the Sport For Life Building, 145 Pacific Avenue. All members in good standing are encouraged to attend.
Special Annual General Meeting
Football Manitoba will hold a Special Annual General Meeting on Wednesday, July 2, 2014 at 6:00 PM in the Theatre Room, located in the basement of the Sport For Life Building, 145 Pacific Avenue, Winnipeg, MB. This meeting will serve the purpose of the regular Annual General Meeting, originally scheduled for Saturday June 14, 2014.
Please complete and return the attached delegate and/or observer forms to register for the Special Annual General Meeting. Football Manitoba MUST receive a delegate registration form for each individual that will be attending and representing an Ordinary Member. The registration form must be signed by two board members of the Ordinary Member to verify that the individual is a bona fide representative. Only registered delegates are guaranteed the opportunity to speak at the AGM. Observers may be recognized by the chair, but are not guaranteed the opportunity to speak. Anyone may register as an observer.
All ordinary members in good standing are eligible to attend the Special Annual General Meeting and vote on any resolutions proposed. In addition, the Special Annual General Meeting is an opportunity for changes to the constitution and by-laws to occur.
It is important that each Ordinary Member is represented fully at the Special Annual General Meeting. The Special AGM is the forum for discussion of common concerns and the establishment of the future direction of your organization. The Ordinary Members are Football Manitoba. For Football Manitoba to be successful, and move forward in accordance with the desires of the membership, the full participation of each and every Ordinary Member is vital.
The meeting will see the election of a new board of directors as well as discussion on various topics relating to amateur football in Manitoba. The meeting provides the membership with a forum to air concerns, influence and impact the future direction of Football Manitoba, and to deal with any issues the membership as a whole feels worthy of discussion.
General Meeting “Rules”
All resolutions must be moved and seconded. The chairperson of the meeting may move or second a resolution. While members of Football Manitoba’s Board are not entitled to cast a vote (as a member of the Board), they are recognized as non-voting delegates and may speak; move or second a resolution. All resolutions shall be decided by a show of hands unless a resolution for a secret poll is passed.
In the case of an equality of votes on any resolution, a second vote shall be taken after a five-minute recess. If an equality of votes still exists the resolution shall not pass.
At all meetings of the Association, Robert’s Rules (Revised) including Rules of Order shall determine conduct.
A simple majority of ordinary members in good standing, in attendance, shall constitute a quorum for any meeting of the general membership. A total of nine (9) Ordinary Members must be present for quorum.
Voting
Ordinary members (single organizations), shall be entitled to have up to three (3) delegates with one (1) vote per delegate at each annual, general or special meeting of the Association. The number of delegates the member is entitled to shall be determined by the number of active members represented by the Association based on the following: (A complete eligible voting list is on the next page)
1-100 members = 1 Vote
101-200 members = 2 Votes
Greater than 200 members = 3 Votes
Questions or concerns in regards to voting may be directed to the Football Manitoba office.
Non-Voting Members
Manitoba Fearless
University of Manitoba Bisons
Winnipeg Rifles
Registration
Please register your delegate(s) by 12:00 Noon CDT, June 27, 2014 to executive.director@footballmanitoba.com and ensure that they receive any information in regards to the Special AGM. Your delegates must be registered by completing the attached registration form. Any attempts to register beyond the deadline above will not be considered.
Amendments
The Constitution of the Association may be amended by resolution at a General Meeting of the Association by an affirmative vote of at least two-thirds (2/3) of the voting members. The deadline for receipt of any proposed amendment(s) is 12:00 Noon CDT, June 27, 2014 to executive.director@footballmanitoba.com. Please be sure that your information is received by the office by this deadline. Any proposed amendments received after the deadline above will not be considered.
A copy of the constitution is enclosed. You may also view a copy of the by-laws here.
Questions or concerns in regards to the constitution or by-laws should be directed to the Football Manitoba office.
The following are members in good standing and eligible to vote (number of votes indicated in brackets). Please note: one vote per delegate; therefore an Ordinary Member eligible to cast three votes they must have three delegates present and voting. Also, be reminded that a delegate cannot represent more than one Ordinary Member. Further, as per Football Manitoba’s constitution, no proxy votes are allowed.
Elections
New members to the Football Manitoba Board of Directors are elected at the Annual General Meeting. Football Manitoba’s Board consists of a minimum of six (6) to a maximum of eleven (11) Directors of the Association elected by ballot for a two-year term. Elected Directors shall retire from office at each Annual General Meeting at which their term expires when their successors may be elected. A retiring Director shall be eligible for re-election. If no successor is elected, the person previously elected or appointed continues to hold office.
Members of the Board whose term expires at this AGM:
A total of eight (8) positions may be elected: six (6) are for two-year terms and two (2) are for one-year terms.
If a full slate or greater of nominees is established, votes will be tabulated to rank order the nominees. The five (5) nominees that receive the highest ranking shall be elected to two-year terms. Rankings will be based on the number of votes an individual receives, with that individual that receives the greatest number of votes being ranked first; individual receiving the second greatest number of votes being ranked second and so on.
Football Manitoba invites all interested persons to submit their names to stand for election. Please contact the Football Manitoba Office (204-925-5770) if you wish to stand for, or nominate someone for election.
It would be appreciated if all individuals standing for election could submit a brief (one page maximum) biography and outline of why they wish to serve on the Football Manitoba Board of Directors.
The following Directors have one year remaining on their term of office.
Football Manitoba believes in Excellency through Participation. Any and all suggestions or comments relating to amateur football in Manitoba are welcomed and encouraged. Please take the time to make your thoughts known!
As always, your input, whether it is positive comments, suggestions, or criticisms, is welcomed and encouraged. Please take a moment to put pen to paper, hand to keyboard, or voice to phone and let Football Manitoba know your thoughts. All members of the Board are striving to help make amateur football one of the top amateur sports in the Province. Your help is needed if that goal is to be achieved. Please provide it.
Finally, please share all pertinent information with members of your organization. Your help in disseminating the information is greatly appreciated. Remember, it is through you, and your organization that Football Manitoba is able to reach its members. Without your support, Football Manitoba cannot reach the membership. Please do what you can to assist in making sure the members of the amateur football community are kept aware of the information that comes from your Football Manitoba Office.
Thank you for your anticipated cooperation.
Special Annual General Meeting
Football Manitoba will hold a Special Annual General Meeting on Wednesday, July 2, 2014 at 6:00 PM in the Theatre Room, located in the basement of the Sport For Life Building, 145 Pacific Avenue, Winnipeg, MB. This meeting will serve the purpose of the regular Annual General Meeting, originally scheduled for Saturday June 14, 2014.
Please complete and return the attached delegate and/or observer forms to register for the Special Annual General Meeting. Football Manitoba MUST receive a delegate registration form for each individual that will be attending and representing an Ordinary Member. The registration form must be signed by two board members of the Ordinary Member to verify that the individual is a bona fide representative. Only registered delegates are guaranteed the opportunity to speak at the AGM. Observers may be recognized by the chair, but are not guaranteed the opportunity to speak. Anyone may register as an observer.
All ordinary members in good standing are eligible to attend the Special Annual General Meeting and vote on any resolutions proposed. In addition, the Special Annual General Meeting is an opportunity for changes to the constitution and by-laws to occur.
It is important that each Ordinary Member is represented fully at the Special Annual General Meeting. The Special AGM is the forum for discussion of common concerns and the establishment of the future direction of your organization. The Ordinary Members are Football Manitoba. For Football Manitoba to be successful, and move forward in accordance with the desires of the membership, the full participation of each and every Ordinary Member is vital.
The meeting will see the election of a new board of directors as well as discussion on various topics relating to amateur football in Manitoba. The meeting provides the membership with a forum to air concerns, influence and impact the future direction of Football Manitoba, and to deal with any issues the membership as a whole feels worthy of discussion.
General Meeting “Rules”
All resolutions must be moved and seconded. The chairperson of the meeting may move or second a resolution. While members of Football Manitoba’s Board are not entitled to cast a vote (as a member of the Board), they are recognized as non-voting delegates and may speak; move or second a resolution. All resolutions shall be decided by a show of hands unless a resolution for a secret poll is passed.
In the case of an equality of votes on any resolution, a second vote shall be taken after a five-minute recess. If an equality of votes still exists the resolution shall not pass.
At all meetings of the Association, Robert’s Rules (Revised) including Rules of Order shall determine conduct.
A simple majority of ordinary members in good standing, in attendance, shall constitute a quorum for any meeting of the general membership. A total of nine (9) Ordinary Members must be present for quorum.
Voting
Ordinary members (single organizations), shall be entitled to have up to three (3) delegates with one (1) vote per delegate at each annual, general or special meeting of the Association. The number of delegates the member is entitled to shall be determined by the number of active members represented by the Association based on the following: (A complete eligible voting list is on the next page)
1-100 members = 1 Vote
101-200 members = 2 Votes
Greater than 200 members = 3 Votes
Questions or concerns in regards to voting may be directed to the Football Manitoba office.
Non-Voting Members
Manitoba Fearless
University of Manitoba Bisons
Winnipeg Rifles
Registration
Please register your delegate(s) by 12:00 Noon CDT, June 27, 2014 to executive.director@footballmanitoba.com and ensure that they receive any information in regards to the Special AGM. Your delegates must be registered by completing the attached registration form. Any attempts to register beyond the deadline above will not be considered.
Amendments
The Constitution of the Association may be amended by resolution at a General Meeting of the Association by an affirmative vote of at least two-thirds (2/3) of the voting members. The deadline for receipt of any proposed amendment(s) is 12:00 Noon CDT, June 27, 2014 to executive.director@footballmanitoba.com. Please be sure that your information is received by the office by this deadline. Any proposed amendments received after the deadline above will not be considered.
A copy of the constitution is enclosed. You may also view a copy of the by-laws here.
Questions or concerns in regards to the constitution or by-laws should be directed to the Football Manitoba office.
The following are members in good standing and eligible to vote (number of votes indicated in brackets). Please note: one vote per delegate; therefore an Ordinary Member eligible to cast three votes they must have three delegates present and voting. Also, be reminded that a delegate cannot represent more than one Ordinary Member. Further, as per Football Manitoba’s constitution, no proxy votes are allowed.
| Eligible Members | # votes |
| Manitoba Minor Football Association | 3 |
| Midget Football League of Manitoba | 3 |
| Manitoba Major Football League | 3 |
| Winnipeg High School Football League | 3 |
| Rural Manitoba Football League | 3 |
| Charleswood Broncos Football Club | 3 |
| Corydon Comets Football Club | 3 |
| Eastman Raiders Football Club | 3 |
| East Side Eagles Football Club | 3 |
| Fort Garry Lions Football Club | 3 |
| Greendell Falcons Football Club | 3 |
| Interlake Thunder | 2 |
| LaSalle Lightning Football Club | 1 |
| North Winnipeg Nomads Football Club | 3 |
| Portage la Prairie Pit Bulls Football Club | 2 |
| St. James Rods Football Club | 3 |
| 3 |
| Transcona Nationals Football Club | 3 |
| Valour Patriots Football Club | 2 |
| Manitoba Football Officials Association | 1 |
| Manitoba Football Referees Association | 1 |
| Westman Youth Football Association | 1 |
| W2F2L (Winnipeg Women’s Flag Football League) | 1 |
| Manitoba Girls Football Association | 1 |
| Thunder Bay Minor Football Association | 3 |
| Thunder Bay Football Officials Association | 1 |
| Ste. Rose Minor Football Association | 1 |
| Total Votes | 62 |
Elections
New members to the Football Manitoba Board of Directors are elected at the Annual General Meeting. Football Manitoba’s Board consists of a minimum of six (6) to a maximum of eleven (11) Directors of the Association elected by ballot for a two-year term. Elected Directors shall retire from office at each Annual General Meeting at which their term expires when their successors may be elected. A retiring Director shall be eligible for re-election. If no successor is elected, the person previously elected or appointed continues to hold office.
Members of the Board whose term expires at this AGM:
- Laurie Hoel
- Chris Holigroski
- Jeff Larsen
- Brian Marks
- Dennis Radlinsky
- Three open spots
A total of eight (8) positions may be elected: six (6) are for two-year terms and two (2) are for one-year terms.
If a full slate or greater of nominees is established, votes will be tabulated to rank order the nominees. The five (5) nominees that receive the highest ranking shall be elected to two-year terms. Rankings will be based on the number of votes an individual receives, with that individual that receives the greatest number of votes being ranked first; individual receiving the second greatest number of votes being ranked second and so on.
Football Manitoba invites all interested persons to submit their names to stand for election. Please contact the Football Manitoba Office (204-925-5770) if you wish to stand for, or nominate someone for election.
It would be appreciated if all individuals standing for election could submit a brief (one page maximum) biography and outline of why they wish to serve on the Football Manitoba Board of Directors.
The following Directors have one year remaining on their term of office.
- Rick Henkewich
- Dale Jacobson
- Ross MacKay
Football Manitoba believes in Excellency through Participation. Any and all suggestions or comments relating to amateur football in Manitoba are welcomed and encouraged. Please take the time to make your thoughts known!
As always, your input, whether it is positive comments, suggestions, or criticisms, is welcomed and encouraged. Please take a moment to put pen to paper, hand to keyboard, or voice to phone and let Football Manitoba know your thoughts. All members of the Board are striving to help make amateur football one of the top amateur sports in the Province. Your help is needed if that goal is to be achieved. Please provide it.
Finally, please share all pertinent information with members of your organization. Your help in disseminating the information is greatly appreciated. Remember, it is through you, and your organization that Football Manitoba is able to reach its members. Without your support, Football Manitoba cannot reach the membership. Please do what you can to assist in making sure the members of the amateur football community are kept aware of the information that comes from your Football Manitoba Office.
Thank you for your anticipated cooperation.
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